How POS Sales Are Distributed to Multiple G/L Sales Accounts

 

 

 

This capability is sometimes referred too as “Account Types as Sales Types”. The POS system will read the Account Type Code assigned to the Customer and then look for a Sales Type Code that matches. When the system finds a matching Sales Type Code the G/L Sales Account or Department specified in the Sales Type Code setup will be used. Otherwise, the default Sales Type specified in the POS Control File will be used.

 

 

Setup Procedure

 

1. Using Active Accounting select the Main Control File/Customer Defaults tab. Create a Customer Account Type Code for each G/L Sales Account number you would like to disperse to. For example Account Type Code “W” for wholesale type customers, “R” for retail type Customers, and “C” for commercial type Customers. If the user needs help with creating Account Types, F1 key help is available.

 

2. Assign an Account Types to the Customers you desire using the Customer F/M Change Mode Form. There will be a drop down list of Account Type Codes from which the desired code for the Customer may be selected.

 

3. Next, using the Main Control File/Order-Invoice tab, create Sales Types each with a Sales Type Code to match the desired Account Type Code. These Sales Types may specify a specific G/L Sales Account number or if using a departmentalized Chart of Accounts maybe a G/L Sales Account Department number. F1 key help is available for setting up Sale Types.

 

4. Double-click on the POS020.exe icon to start the POS Control File program.

 

5. Select the Customer Defaults tab.

 

6. Place a check mark in the check box named: Acct type as Sale Type.

 

7. Select OK to save and leave the POS Control File. Do this for every existing POS workstation.

 

8. Do all POS posting at the appropriate time. After posting is complete the system will be prepared to begin using Account Types as Sales Types .

 

Addendum:

 

If the user also employees the POS to Job Costing Internal Sale technique, there is an additional setting required:

1. Open up the Main Control File/Customer Defaults tab and add an Account Type Code identical to the Sales Type Code used for an Internal Sale.

2. Assign this Account Type Code to your Landscape Department (Customer F/M Change Mode form) and 'save'.

3. Run POS Posting routine (Pos030.exe) to update POS with the new Account Type Code assigned to your Landscape Department account.

4. Proceed with an Internal Sale using your Landscape Department as usual. You are set to go.

 

 

 

End of Procedure